Track Back.
Report Forward.
Stop reconstructing your week from memory. Start logging outreach the right way — and let TrackBack handle the report.
"Track the outreach. Report the results."
Purpose-built for outreach-driven teams
Sound familiar?
Outreach lives in someone's inbox until report day — and then everyone scrambles.
Notes scattered everywhere
Calls in one inbox, emails in another, results in a teammate's head — nothing lives in one place.
Private chatter leaks into reports
Without a clean line between internal notes and client-safe language, someone eventually copies the wrong one.
Reports take hours to assemble
Every week starts the same way: digging back through messages to remember what actually happened.
No one remembers where things stand
Who's been contacted, who hasn't, what's overdue for a follow-up — it's all tribal knowledge.
One system for the whole outreach loop
From the first pitch to the client-facing report — TrackBack keeps it all connected.
One interaction. Every campaign it touched. Two versions of the truth.
A single call can cover three campaigns at once — TrackBack lets you log it once and keep a separate Private Note and Client-Facing Note for each one, so internal color never accidentally ends up in front of a client.
- ✓ Private vs. client-facing notes, kept permanently separate
- ✓ Notable Results captured the moment they happen
- ✓ Outcomes and follow-up dates tracked per campaign
Get caught up in seconds — and never write a report from scratch again
Before your next call, ask TrackBack to summarize everything on record with that contact for that campaign. And when it's report day, generate a first draft of the Weekly Summary and Highlights from the week's real logged activity — then review and edit before anything goes to a client.
- ✓ "Summarize Interactions To Date" briefs you before you dial
- ✓ AI-drafted Weekly Summary & Highlights, human-reviewed before send
- ✓ Every figure in a report is computed from real data — never guessed
Weekly reports that write themselves from real activity
Generate a report for any date range and TrackBack pulls in the period's client-facing notes and notable results automatically. Toggle what's included, edit anything inline, then publish a clean, print-friendly report your client actually wants to read.
- ✓ Auto-populated Outreach and Notable Results sections
- ✓ Attach Results Media — magazine covers, clippings, screenshots
- ✓ Draft → Publish workflow with a print-ready layout
Companies, people, and every conversation between them
Track a radio station and its music director, a magazine and its editor, a venue and its buyer — as a real two-level hierarchy, not a flat spreadsheet. Every interaction rolls up to both the person and the company.
- ✓ Sortable, searchable contact database
- ✓ Companies with unlimited sub-contacts
- ✓ Full interaction history rolled up automatically
Built for how outreach teams actually work
Campaigns & Contact Lists
Build reusable contact lists and drop them onto any campaign — targets are added and deduplicated automatically.
Follow-Ups That Don't Slip
Due Today and Overdue, at a glance, for every campaign contact — with one tap into logging the next touch.
Tasks for the Whole Team
Assign a task to yourself, a teammate, or a contact — link it to a campaign — and track it through to done.
Campaign Assets
Keep the one-sheet, the radio edit, and the bio in one place for the team — with notes on how each should be used.
Results Media
Attach proof the moment coverage runs — a magazine cover, a clip, a screenshot — and pull it straight into the report.
Built for Teams
Bring on teammates, assign campaigns, and keep everyone working from the same up-to-date record.
Simple plans that grow with your roster
Every plan includes unlimited contacts, unlimited reports, and unlimited archived campaigns.
Solo
1 user · 5 active campaigns
For the independent publicist or agent running their own roster.
- ✓ Private & client-facing notes on every interaction
- ✓ AI-drafted weekly summaries & highlights
- ✓ Campaign assets & results media
- ✓ Tasks & follow-ups
- ✓ Unlimited contacts, reports & archived campaigns
Pro
3 users · 15 active campaigns
For a small team juggling multiple clients at once.
- ✓ Everything in Solo
- ✓ Shared team dashboard & task assignment
- ✓ Room to grow across more clients and campaigns
Agency
8 users · 40 active campaigns
For agencies running full client rosters across a whole team.
- ✓ Everything in Pro
- ✓ Built for multi-client agency workloads
- ✓ Priority support
Active campaign limits apply only to campaigns in progress — archive a finished campaign any time to free up room, with full history kept forever.
Questions, answered
Any campaign that isn't archived. Wrap up a campaign and archive it any time to free up a slot on your plan — its full history, interactions, and reports stay intact and accessible forever.
Yes — every plan can grow past its included limits for $10/month per additional user and $10/month per additional active campaign, so you're never forced onto the next tier just to add one more seat.
Never. Private Notes are structurally separate from Client-Facing Notes at the database level — reports and any AI-generated content are only ever built from client-facing content, so there's no copy-paste step where the wrong note could leak.
When you generate a report, TrackBack can draft the Weekly Summary and Highlights from that period's real logged client-facing notes and results — including real, computed figures like contacts reached and interactions attempted. Every draft lands in an editor for your review before it's ever published.
Get in touch through the form below and we'll set you up — we're happy to talk through billing options and get your team started.
Let's get your team tracking back
Questions about a plan, want a walkthrough, or ready to get started? Send us a note and we'll reply as soon as we can.
✉ info@trackback.live